An invoice is a record of purchase you give to your customers as part of the process of charging them for goods and services you’ve provided. There are two ways to invoice:
Tax invoicing: If your business is registered for GST, the invoice must include the GST amount for each specified item (good or service) for which you’re charging, along with some extra details about each item. This is known as a ‘tax invoice’.
Regular (non-tax) invoicing: If your business is not registered for GST (Goods & Services Tax), then your invoice will not include a taxable component. This is known as a ‘regular invoice’ or simply an ‘invoice’.To write an invoice, begin the process with the first customer transaction. Contact your customer and get the information you need to set up their account, including contact details for their business and their accounts department.
Tax invoices must have the following details:
- Your business details ( Business Name, contact and ABN or CAN)
- The date the invoice was issued
- The term ‘Tax Invoice’ at the top ( not just “Invoice’)
- An invoice number alongside the word ‘Tax invoice’
- Information about the service and payments
- The customer’s details
- Terms of payment details, including how and by what date the invoice should be paid. This may include your business’ bank account or BPAY information.
- Tax invoices for GST purposes (find out about the requirements of tax invoices on the ATO website)
For more details on how to write an invoice, visit the Business Victoria website.